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August 29,2009

Annual General Meeting, Bell Hall, University of Guelph, Kemptville Campus

Honour Years '39, '44, '49, '54, '59, '64, '69, '74, '79,'84, '89, '94, '99, '04, '09

WELCOME

President Stephanie Hill-Nicholls called the meeting to order at 2:05 PM. She welcomed all alumni to the AGM and introduced the Board Members: Vice President Tony Desnoo, Treasurer Doug Dulmage, Secretary Sharon Blanchard, Co-chairs of Alumni Weekend Kim Link and Cathy Baldwin, Dairy Barn Fundraising Rep Mac Johnston, Campus Liason Liz Forbes, Webmaster Sue Johnston, Past Campus Liason Ellen Mooney, Isabel Kinnear, and Hans Vink.

ERRORS/OMISSIONS IN THE MINUTES OF AUGUST 23,2008 AGM

None found.

MOTION:

Moved by Ellen Mooney and seconded by Doug Dulmage that the minutes of AGM August 23, 2008 are accepted. Carried

Norm Blodgett donated 2 banners to welcome Graduates to the Campus. One was stolen.

Golf tournament was held yesterday. Tony and his foursome were four under par.

INTRODUCTION OF ACTING DIRECTOR RENEE BERGERON BY VICE PRESIDENT TONY DESNOO

GREETINGS FROM ACTING DIRECTOR RENEE BERGERON

Dr. Bergeron brought greetings from the staff and students. New at the campus this year will be 400 registered students with improvements in research at the Campus. The Campus is wireless except for the Fraser Building. The Sound system and the footings at the A.M. Barr Arena have been improved. Renovations to the Bull Test Station for the Dairy Barn are on-going with many thanks to the Alumni and Foundation for all their help. A new Diploma is being launched in Agr Food Leadership.The staff has met with the principals from Ottawa High Schools to let them know what is being taught at the Campus. Hope to have an interactive weekend to help promote the equine course. Many research projects are on going on campus. 5 to 7 researchers are now working on many varied projects. Dr. Bergeron discussed these projects as she does research as well. Asked for questions only one. With the funds being raised for the Robotic Milking Machine does the Campus have the 60 cows needed? No, but once the funds have been achieved the U of G will get the cows.

CHEQUE PRESENTATION

Doug Dulmage presented Dr. Bergeron with a cheque from the Alumni for $x,xxx.xx as the second installment of our 5 year $xx,xxx.x xcommitment to the Dairy Barn.

TREASURER'S REPORT

Actual report will be in the book with the minutes. The fiscal year end has changed to agree with the new AGM date from April 30 to June 30. There is a net surplus this year as we received student membership fees as was voted on two years ago. Last AGM had a small loss but we are not doing it for a profit. Contact II cost $x,xxx.xx for printing and with postage will be over $xx,xxx.xx. Printed 5,000 copies and with the new bylaws we will need to order more as more will be needed to send to the students as they graduate. Year ’69 gave $xxx.xx towards Contact II.

The Vests are selling well.

Last year’s auction raised $x,xxx.xx.

Doug is applying for the GST rebate again this year.

With the surplus of funds we will have to donate 3% or $x,xxx.xx to Student Awards in September. We need to name the Auditors for the coming year. Both Ross Taylor ’50 and Malcom Graham’51 have let their names stand again.

MOTION

Moved by Hans Vink '68 and seconded by Carol Wallace "69 to name Ross Taylor ’50 and Malcolm Graham ’51 as auditors for the coming year. Carried.

QUESTIONS FROM THE FLOOR

Who reimburses the year rep the cost of mailing out the honour year information? Some year reps raise money at reunion weekend from their classmates to cover the costs.

Any changes to your year information must be sent to Sue Johnston so address and name changes can be forwarded to Guelph. Year rep role is to solicit or recruit replacement if needed and collect money for mail outs from class mates.

NOMINATIONS FOR NEW DIRECTORS FOR ALUMNI BOARD

Stephanie Hill-Nicholls called three times for nominations for the Board. There were none.

RECAP OF ALUMNI BOARD EVENTS FOR THE PAST 5 YEARS

  1. Past directors pictures have been reframed complete with brass names plates. They will hang in the Board Room of the Administration Building
  2. Hospitality room at the Ottawa Valley Farm Show,which has been a success.
  3. Historical Working Group has redesigned the display cases in Parish with memorabilia of days gone by. Trophy for the Royal King and Queen is also there.
  4. Mac Johnston and Robert Byvelds represent the Alumni on the Dairy Barn Fundraising Committee. More information about the project is available in Contact II, the Alumni website and the Campus website.
  5. Our alumni website was started in 2005 from donations from year ’85 in memory of Susie Flipsen. Our webmaster updates and maintains the site. Pat Scissons one of our campus liasons has created a link from our website with the University of Guelph to help maintain our data base of names and addresses. General inquires for Alumni Board can be sent to kcalumni@kemptvillec.uoguelph.ca. Name, address changes and deletions can be sent to kcrecord@kemptvillec.uoguelph.ca
  6. We have assisted with the production of a plaque and picture of Dean O’Dell to be hung in the Digger’s Den for students in Bell Hall.
  7. 2005 year of the Veteran Plaque is attached to the rock near our Canada Flag at entrance.
  8. Eva Buck a former staff member and Alumni supporter is remembered with a plaque on a stone under a tree near Rourke Hall.
  9. Planting of tree to thank former liason, Ellen Mooney, for her years of support to Alumni.
  10. Sale of Alumni vests to increase our visibility at public functions.
  11. KC Alumni banners for display at Grad and Alumni Weekend.
  12. Participation in the Retirement Dinner for past Director Mike Goss with a pledge of $xxx.xx towards the Dairy Barn Project.
  13. Continues monetary support of students in all courses through Bursaries and Scholarships.
  14. Participation at Royal Bowling as we are too old for Farmers Olympics
  15. Quarterly meetings with director for discussion regarding signing of Memorandum of Understanding between Campus and Alumni Board and College Activities.

Let the Board know if you have any ideas that you would like put forward.

GREETINGS FROM KEMPTVILLE COLLEGE FOUNDATION

Colin Carson gave an overview of the Foundation. The Foundation is celebrating 10 years. They are helping to raise money for the Dairy Barn. All funds that they raise this year will be going to the Dairy Barn Project. They are selling tickets on a Model 53 tractor to be drawn October 24, 2009 during Harvest Fest. Tickets are available at $xx.xx/person. Colin thanked the Ottawa Seed Growers for their $xxx,xxx.xx donation to the Foundation.

Stephanie asked if there were any questions? None.

Thank you all for attending.

MOTION FOR ADJOURNMENT

At 3:15PM moved by Doug Dulmage '74 and seconded by Bob Vrooman '69 to adjourn the Annual General Meeting. Carried.