September 14, 2009
Alumni Board Meeting, W B George Bldg., 6:30 PM
Members Present: Sue Johnston, Liz Forbes, Stephanie Hill-Nicholls, Tony Desnoo, Mac Johnston, Doug Dulmage, Ron Burgess, Hans Vink, Norm Blodgett, Cathy Baldwin, Sharon Blanchard, Isabel Kinnear.
Errors/Omissions in the minutes of June 1, 2009: None found
Motion: Moved by Norm Blodgett and seconded by Isabel Kinnear that the minutes of June 1, 2009 are accepted. Carried.
Business Arising From Minutes
Our Letter of Memorandum is in Guelph. We met with Dr. Bergeron, Campus Director in June and there may be amendments.
Treasurer’s Report
Alumni Weekend expenses are not finalized. We need to pay for printing and postage of Contact II. The College owes $x,xxx.xx for Contact II. 5,000 copies of Contact II were printed and mailed for $x.xx per copy.
We have given $x,xxx.xx for the Dairy Project Barn and $xxx.xx in Dr. Goss’s name.
CRA Method of dispersement of 3.5% of money so $x,xxx.xx. Value not used is $xx,xxx.xx. $x,xxx.xx is to be given out. Doug will call CRA about Bursaries.
We have a charitable status to give out receipts. We have a bursary and collect monies but don’t give receipts as we are non profit. Doug will ask a Chartered Accountant about this.
Motion: Moved by Stephanie Hill-Nicholls and seconded by Mac Johnston, for Doug to ask a Chartered Accountant. Carried.
New Business
Board Executive Working Groups
Events Working Group: Tony Desnoo, Hans Vink, Isabel Kinnear, Norm Blodgett and Ron Burgess
Reunion Working Group: Hans Vink, Norm Blodgett, Cathy Baldwin, Kim Link, Liz Forbes.
Website Working Group: Sue Johnston and Pat Scissons.
Contact II Working Group: Sue Johnston and Heather Stewart.
Dairy Barn Project: Mac Johnston
Awards Working Group: Stephanie Hill-Nicholls, Tony Desnoo, Ron Burgess, Liz Forbes.
Historical Working Group: Doug Dulmage, Ellen Mooney, Stephanie Hill-Nicholls.
We need a Vice President. Hans Vink, Norm Blodgett and Doug Dulmage will seek out a nomination.
Dates of up coming Meetings are Nov. 2, 2009, Feb. 1, 2010, April 19, 2010, June 7, 2010, and Sept. 20, 2010.
Up coming events are Royal Winter Fair Nov. 6-15,2009, Graduation May 28, 2010, AGM August 28, 2010 and the International Plowing Match Sept. 21 -25, 2010.
Motion: Moved by Doug Dulmage and seconded by Mac Johnston that Tony will be the new President for a two year term. Carried.
Sue Johnston will put the meeting dates on website. 2/3 attendance is required at meetings. Letters will be written to Ford Patterson and Brian Hudson.
Student Council is to meet Sept. 21. We should invite the Student Council President to our next meeting.
Information from Guelph, OAC. A conference call will take place between Ridgetown, Alfred, and Kemptville Campuses
Tony is going to talk to Dr. Bergeron about a location of for all the Directors' pictures. Doug will take a picture of Dr. Bergeron.
Alumni Weekend
We received $xx.xx from photographer. Only 9 people played golf on Friday. There were 282 people at the banquet. We distributed room keys, so a service person would need to be there. We lost 2 Keys. Between 4 and 6 PM was difficult as keys needed to be distributed and we needed to change for Banquet. There were no negative comments. People loved the wagon rides. Next year we could advertise the golf tournament more and maybe try it on Saturday morning. Perhaps we could have walking tours or tours of buildings. This would require volunteers and security to open the buildings. A big Thank You to the staff for cutting the lawns. Music at the dance was great.
AGM Correction of minutes
Historical
Plaques are on the Director’s Pictures. Bill Green will locate Ellen’s Tree
Contact II
Please forward articles to Sue Johnston for publication in Contact II
Website
We would like to post Contact II on our website. Sue Johnston is to talk with Heather Stewart and Pat Scissons and Debra Simpson about posting Contact II on the Campus site. A Big Thank you to Sue Johnston for the pictures on our website.
Events
Isabel Kinnear and Kim Link will take pictures at the IPM. Graduation is May 28, 2010. The Ottawa Valley Farm Show is March 16-18, 2010. Our Alumni Hospitality room will be open from 2-4PM on March 17, 2010.
Dairy Barn
Focus now is on raising money. Hope to wrap up by year’s end.
Board Issues
Oct. 24 /09 is Harvest Fest at the College. Please contact Tony if you are going. Tickets are $40 per person.
Awards committee did meet and need objectives. Last year at Graduation Senior recipients received $xxx.xx and a vest and Junior recipients received a tray.
Motion: Moved by Mac Johnston and seconded by Ron Burgess that the Junior award be a $xxx.xx Tuition Voucher for the Senior Year. Carried.
A thank you letter to the Lecroix Family at RR# 3 Elgin.
Adjournment: Moved by Hans Vink and seconded by Doug Dulmage to adjourn the meeting at 9 PM. Carried
The next meeting will take place Nov. 2, 2009 at 6:30 PM at the W.B. George Building